| get Rid of Your
Filing Cabinet
Renovating a filing system can be a messy business but don’t
lose heart because we are here to help you through the process.
A little bit of time and effort now can save you a lot of time
and energy in the long run. The Rackitfile™ theory is to
file immediately and stay more organized to have free time to
do activities you really enjoy. So let’s dig in.
Save Space
First, you have to assess your filing needs. The trend towards
paperless filing is a good idea, making better use of your computer
for file storage, but there will still be some left over filing
for hard copy storage. The aim here is to get rid of your filing
cabinet and replace it with more efficient Rackitfiles.
Categorize
Look at your filing system now and decide what filing categories
can be received and stored electronically. Check with the different
companies who send your bills in the mail because there is a good
chance, if you ask, that they can send them via email and save
a few trees.
When you learn how to use your computer system to store e-bills
you will be surprised how efficiently documents can be retrieved.
Now consolidate all your e-bills into one computor file. After
you do a backup to disc it can be stored and filed in a more general
Rackitfile category like for example “home expenses.”
In the home expenses file put all your home operating cost like
natural gas, telephone, electric, cable, ect. This file stores
hard copies of agreements; special notices etc. along with your
computer back up disc containing your e-bills associated with
your home.
Organize
So now let us look at how you want to organize your Rackitfiles.
You can file by date, alphabet, name, or number. The easiest way
to keep the number of files down is to file by date (month). In
a Rackitfile™ there is enough space for 12 months and 6
months of overlap with some some additional space left over for
‘named’ files. Whatever way you decide to organize
your files you must be consistent with the system you use.
Consistency is also important within the system you use. If you
are filing alphabetically it is a good idea to not file by prepositions
like “a” or “the” but rather use the first
descriptive word like “Great” in The Great Little
Box Company. Don’t leave room for confusion by sometimes
omitted words like in this example. For a small company or home
filing system you may also find filing by date (month) with some
additional 'by name' files the easiest way for income tax software
entry. Remember to file the latest date behind items already in
a file or if you wish to do it the other way around remember to
be consistent.
Hopefully with e-bill consolidation we have reduced the size
of your file storage needs enough to fit in one Rackitfile™.
This may turn what has been an unmanageable and messy business
into a very achievable organized filing system. Don’t forget
you can still use your old filing cabinet for long term storage
in the garage but for active daily, weekly and monthly filing,
Rackitfile™ has plenty of space. A Rackitfile™ is
designed to utilize vertical space almost doubling the overall
horizontal filing space. In fact, even if you do need more room,
Rackitfile space (the Walfile System) is expandable by just adding
more Rackitfile units.
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